Environmental performance is no longer an add-on question at the end of a procurement checklist: it’s a defining decision-making factor. From carbon reporting to renewable energy sourcing and sustainable catering, venues are now central to ESG-driven event strategies.
Carbon Reporting Becomes Non-Negotiable
With corporate sustainability reporting frameworks tightening, including SECR, CSRD, and internal net-zero commitments, event leaders must now account for the carbon footprint of their conferences, meetings, exhibitions, and roadshows.
This shift has dramatically increased demand for venues that can:
- Provide accurate carbon data on energy use, waste, travel, and catering
- Share building performance metrics (e.g., EPC ratings, energy intensity)
- Support post-event sustainability reporting with transparent documentation
Carbon measurement platforms are increasingly integrated into venue RFP processes, and many organisations won’t shortlist a venue unless it offers reliable emissions reporting tools.
Renewable Energy and Building Efficiency as Key Selection Criteria
Energy performance is becoming a major differentiator. Venues powered by 100% renewable electricity, with on-site solar generation or green energy purchasing agreements, are seeing a rise in demand from ESG-conscious corporate clients.
Procurement teams are also assessing:
- Building insulation and HVAC efficiency
- Smart energy management systems
- LED and high-efficiency lighting
- Water-saving technologies
- EV charging availability for delegates
A venue’s operational sustainability now directly affects the credibility of an organisation’s event strategy.
Sustainable Catering Moves to Centre Stage
Catering is often one of the biggest contributors to the carbon footprint of an event. As a result, organisers are favouring venues that offer:
- Plant-forward menus
- Locally sourced, seasonal produce
- Reduced food waste programmes
- Reusable or compostable packaging
- Detailed allergen and nutrition information
- Transparent supply-chain standards
Many corporate clients now seek venues with accredited sustainable catering programmes or zero-waste kitchen initiatives.
Embedding ESG Goals into Every Decision
Forward-thinking event teams are building ESG into the entire procurement cycle, from venue shortlist creation and site visits to contract negotiation and post-event reporting. This includes:
- Weighting sustainability criteria at the same level as cost and capacity
- Adding sustainability KPIs into contracts
- Conducting ESG audits of shortlisted venues
- Partnering with suppliers who demonstrate long-term green commitments
Venues are responding by enhancing their sustainability credentials, improving transparency, and investing in infrastructure that meets corporate ESG expectations.
A Greener Future for Events
Sustainability starts with the venue. As ESG standards rise, event organisers have the power, and responsibility, to drive greener procurement and shape a more sustainable future for the industry.
Are you searching for Venues for your upcoming events? The Event Organisers Summit can help!
