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Fostering Inclusivity: Supporting staff & delegates observing Ramadan at events

Creating an inclusive environment at all events is vitally important. Ramadan (March 11th to April 10th), the holy month of fasting observed by Muslims, presents an opportunity to demonstrate sensitivity and support for staff and delegates who may be participating. Here’s some guidance on how to ensure a smooth and respectful experience for all during your event…

Acknowledging Observance:

  • Communication is Key: Inform staff and delegates well in advance about the dates of Ramadan. Include this information in event registration materials, websites, and pre-event communications.
  • Dietary Considerations: Provide a variety of food and beverage options throughout the day, catering to those who may be observing pre-dawn meals (Suhoor) or breaking their fast (Iftar) during the event.
  • Flexible Working Hours: If feasible, offer flexible working arrangements for Muslim staff during Ramadan. This could include adjusted start or finish times to accommodate pre-dawn meals or evening prayers (Taraweeh).

Creating a Respectful Environment:

  • Consider Scheduling: While evening events are common, be mindful of the potential strain on those observing Iftar. Consider offering refreshments during breaks or hosting events earlier in the day.
  • Designated Prayer Areas: If space allows, provide a quiet, designated area for prayer. This demonstrates respect for religious practice and allows delegates to fulfil their obligations.
  • Sensitivity to Dress Code: While maintaining a dress code is important, consider offering some flexibility for cultural or religious attire, especially if it adheres to modesty principles.

Additional Considerations:

  • Hydration Stations: During extended events, readily available water and hydration stations are crucial, especially for those fasting during hot summer months.
  • Reduced Lighting: For evening events, consider offering areas with slightly reduced lighting for those who may be experiencing fatigue or adjusting to changes in their eating patterns.
  • Cultural Awareness Training: Providing optional cultural awareness training for staff can help foster greater understanding and empathy towards colleagues and delegates observing Ramadan.

Building a More Inclusive Environment:

By taking these steps, event managers can create a more inclusive environment that respects the needs of staff and delegates observing Ramadan. This not only demonstrates respect for diverse cultures and beliefs but also fosters a positive and welcoming atmosphere for all participants.


  • A small gesture can go a long way. Offering a Ramadan greeting like “Ramadan Mubarak” (Blessed Ramadan) can be a thoughtful way to acknowledge the observance.
  • Open communication is key. Encourage staff and delegates to communicate any specific needs they may have during the event.

By being mindful and taking these steps, you can ensure that your event is a success for everyone involved.


Stuart O'Brien

All stories by: Stuart O'Brien