The right space plays a massive role in the success of a corporate event. But how do you find the right one for you? Emma Naisbett, National Sales Manager at BWH Hotels shares her tips for finding the perfect space for your next meeting or conference...
What elements make a space the perfect corporate venue?
A spacious room with lots of natural daylight, air conditioning, the right equipment, no restricted views, disabled access, strong Wi-Fi (essential!) and a good breakout area. Ideally a space should also be flexible with multiple layout options.
What questions should clients ask when considering a venue?
Check if there’s plenty of parking and a reliable Wi-Fi connection, especially if delegates are joining remotely. Ask to see sample menus and check the venue can meet any dietary requirements. It’s also worth checking any green credentials, for example some venues make use of local produce and accreditations in the green sustainability arena.
How long in advance should people start the venue hunt?
Ideally, as soon as you know your date, get looking! Especially if you prefer a particular venue or location, but at least a month of the desired date, although it could be longer for larger enquiries to allow time for site visits. However, it’s not unusual to receive a smaller booking with 24 hours’ notice! Our Meeting Good Instant Booking platform allows clients to see live availability and book smaller meetings instantly if required.
What types of venues are proving popular at the moment?
Large venues with grounds for teambuilding and lots of breakout spaces, and venues with visible sustainability practices. However, smaller venues, that provide all of the clients’ requirements, including equipment and refreshments will always be popular, as will city centre locations. Venues with sustainability accreditations.
What’s one thing clients never think about but should?
Room set up and suitability. We get lots of enquiries where no layout is specified, or breakout spaces aren’t mentioned until after the initial quote. This information is essential in order to properly decide if a venue is suitable.
Looking for the perfect space for your next event? Explore our hotel meeting and conference rooms.